Frequently Asked Questions

What does WCA do for its members?

The common areas of Wailea, totaling over 30 acres, include parks, beach accesses, and over 10 miles of landscaped roadsides, much of which is owned by the County of Maui. The bulk of WCA’s physical activities concentrate on these areas which establish the overall character and ambiance of the resort.  These areas were built and initially established by the master developer and then turned over to the association for ongoing maintenance.

Some of WCA’s specific responsibilities in which the association functions mainly as a business include:

  1. Landscape and Maintenance of common areas – mowing, irrigation, fertilizing, trimming of hedges/groundcover, raking, flower replacements, and the trimming of more than 400 street trees twice a year.
  2. Street sweeping of all major thoroughfares & beach parking lots, and the cleaning of beach rest rooms/showers. Other General Maintenance involves roadside directional signs, painting traffic light poles and electrical boxes, painting guardrails, maintaining light fixtures on walkways, and common area irrigation repairs.
  3. 24-hour Wailea Patrol of two vehicles monitoring the streets of Wailea and parks to deter crime. An additional 8-hour beach walk patrol at night assists in minimizing criminal activity from the beachfront properties. Through cooperation with all member properties and the MPD, this function has proved to be extremely effective.
  4. Taking a careful, responsible, and well-thought-out approach to identifying, assessing, and addressing potential risks so that they don’t cause harm to an organization, community, or individual.

The comparison of a large community association to a municipal government is demonstrated in the following areas:

  1. Architectural Controls are placed on all properties in “Wailea” (recorded on title) in order to preserve the aesthetic continuity of new projects, while protecting existing property values, within established guidelines.  This is a specialized area in which the association relies heavily on its Design Committee of professionals.
  2. Represents the Membership in the larger community of Maui on matters determined to have potentially significant impact on the resort.
  3. Enforcement of WCA’s Covenants & Restrictions is always a significant part of the staff’s job.  These covenants are intended to protect the quality of life and community harmony in Wailea.

The Wailea Community Associations office presently functions with a staff of 5 employees.  They effectively carry out the supervision of all the services mentioned above, administrative and clerical functions, as well as process all assessment and member communications. There are 10 Full-time and Part-time employees that perform all of the janitorial, maintenance and landscaping functions noted above.

The association currently hosts an annual membership meeting and produces a periodic newsletter and this web site to keep the membership informed.

What are the CC&Rs?

The Covenants, Conditions and Restrictions (CC&Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&Rs were recorded by the State recorder’s office of the State of Hawaii and are included in the title to your property. Failure to abide by the CC&Rs may result in a fine to a property owner by the Association. The governing legal documents for the association may be viewed online within the Resource Center page of this site.

What are the Bylaws?
The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership’s voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. The Bylaws for the association may be viewed online within the Resource Center page of this site.
What is the Board of Directors?
The Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the property owners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers of the Board of Directors is outlined in the Association governing documents found within the Resource Center page of this site.
Are there any other rules?
Most associations have developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to maintenance, construction, noise, etc. In addition, your Association will adopt Design Guidelines with procedures for submitting requests for building a new structure or making exterior changes to your property. Such changes may include lanai covers, pools, landscaping, exterior color changes or extensive changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Design Committee and/or Board of Directors, and a fine. In addition, if you proceed with an exterior improvement or change, without written approval of the Design Committee, you will be required to remove or correct the alteration and/or be fined for the violation. For more information about this topic visit the Resource Center page of this site.
Are Board Meetings open to all residents? If so, where and when are they held?
Yes. Notice of the time and place of any regular board meeting will be noted in the community newsletter, or accessed online on the Calendar page.
What is my assessment?
The assessment is the semi-annual amount due from each property owner to cover the operating expenses of the common area and provide for reserve funds. Your assessments are due on the first of January and July. Statements will be sent for assessments as a reminder of the amount due.
How is the amount of my assessment determined?
This Association budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: sidewalk lighting, maintenance equipment, etc. These amounts are then calculated using the formula set in the CC&Rs of the Association (see CC&Rs and Amendment in the Resource Center page of this site). Budgets are reviewed yearly by management and by the Board of Directors, and adjusted to meet anticipated expenses.
Will my assessment go up?
There is no concrete answer to this. The Board of Directors may approve an increased budget, increasing your assessment as allowed in the CC&Rs, in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.
What happens if I don't pay my assessment?
The services of the Association are dependent upon timely receipt of the assessments due from each property owner. The CC&Rs allows the Association to charge late charges and interest, and if necessary, proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.